system analysis and design 2

Lastly, my computer teacher Ms Ban for her help and pushing me to finish my project on time and not to be lazy to do it properly. Methodology Table of contents Introduction Phase 1: Preliminary Investigation In the Preliminary Investigation phase, the problems are briefly identified and a few solutions suggested. This phase is a preliminary investigation of a proposed project to determine the need for a new information system. It provides the management with a reason to initiate the System Analysis and Design process. This is usually requested by the end-user who wants something that is not presently being done by the information system.

This usually highlights a flaw or drawback in the Information System. In phase 1, the systems analyst or the end-user is concerned with three (3) tasks) – 1. Briefly defining the problem . Suggesting alternative solutions 3. Preparing a short report Reports will help the management to decide whether to pursue the project further. Task 1: Briefly defining the problem C] More money is being deducted: In the area where there are stages for example from Siva to Nauseous or from Siva to Cunningham . Drivers deducts more fare from passengers rather than the actual fair for the appropriate stage.

For example from Cunningham to FIELDS is ICC and right to town is a $1. 15 but drivers deduct $1. 15 when a passenger gets off in FIELDS. C] No refunds: In addition to the first problem when drivers deduct more fare Han passengers demand for a refund drivers don’t give it. Conflicts arose in the bus and leads to inappropriate behavior by one of them. C] Time consuming: it takes time for divers to enter stages and issue receipt t passengers. Therefore it takes a lot of time for passengers to get in the bus while there are more people waiting to get in.

Task 2: Suggesting alternative solutions 0 Create a database using Ms excess C] Buy off the shelve Task 3: Preparing a short report Lot 8 Koori Street Cunningham road stage 1 Siva 24th may 2013 The Director Taciturn Bus Company Ltd Taciturn Re: preliminary investigation Dear sir/madam, would like to inform you about the problems that have been found while interviewing and investigating the e-ticketing system used by your company. The system has its negative effects and positive effects on the company as well as the passengers. Problems that arose are that drivers are deducting more bus fare from passengers than deducting the actual fare.

In addition drivers do not give refunds to passengers when the above problems occur. Even if there is an emergency and the passengers has to get off again no refunds can be made. Therefore when all these problems occurring it is also time insuring. It takes up more time for drivers to enter the stage and wait for the receipt to issue to passengers. A suggestive solution made is to create a database in using the Ms Excess. That is to make it easy for companies in using the e-ticketing system. In addition the company can buy of the shelve. Hope that you will take this in consideration.

Thank you. Yours faithfully Visa heehaw [System analyst] Phase 2: System Analysis In this phase, the present system is studied in depth and new requirements are specified. Here, data is collected about the present information system. This data s then analyses and new requirements are determined. Analysts are not concerned with the new designs here, only with the new requirements for the new system. There are three (3) tasks carried out by the analyst in this phase. They are: 1 . Gathering data 2. Analyzing data 3. Documenting the System Analysis stage.

Task 1: Gathering data In this task interviews have been made to the Fiji Bus Company Ltd and below is the organization chart of the company. Chief Executive Manager Mr. Gait Sings Manager daily operation Mr. Viral Sings Administration & finance The Director/Lift Manager Mr. Vicar Sings MS Ninja Sings Mechanical Clerk Mr. Doe Sahara Son admit clerk Mr. Rashes Supervisor Ashrams Front desk receptionist Mere Bus checkers Bus drivers Dad Ivy D In the above organization chart it shows that the bus drivers they report to the bus checkers during the day to day operation.

Then bus checkers report to the receptionist for the audit. The receptionist than report to the finance department for furthermore audit of daily operation. From the finance department they than report to the Chief Executive Manager. Task 2: Analyses data In this task the flow chart has been created below on how the flow of information goes from when you purchase an E-ticketing card and how to recharge it.

Start Manual Filling registers form Entered database Stored in below 18 Issued card Parents’ permission needed E-ticketing Recharge updated Processed recharge card End Issued receipt 24th May 2013 Fiji Bus Company Ltd Re: System Analysis As the information shown above which is the Fiji Bus Company Ltd organization chart. This organization chart shows how the information flows within the organization. This flow starts from the bus drivers till the Chief Executive Manager. From the bus drivers the bus checkers record each trip and amount f passenger in the bus.

Furthermore the information from the bus checkers is than taken to receptionist that is in charge of the bus checkers. The finance department than audit the records and final decision is made by the Chief Executive Manager. Therefore the information in the company flows as mentioned and the final decision is made by the top level management. To add the system flow chart is also been shown above. This is the system flow chart on how to purchase an e-ticketing card and how to recharge it. It shows how the database is updated how the form is filled and how the card is processed.

Also owe the card is being recharged till the end. Therefore this is how an e-ticketing card is purchased and recharged. This is some of the findings in the phase two after analyzing all data gathered. I hope this information may be useful to the company. Yours Faithfully Visa Heehaw [System Analyst] Phase 3: System Design In a Systems Design phase, a new or alternative information system is designed. The Systems Design phase is concerned with three (3) tasks: Designing alternative information systems Selecting the best information system Writing a systems design report Task 1: Designing Alternative Information Systems

In almost all instances, more than one design can be developed to meet the information needs of an organization. There are three (3) types of feasibility that are carried out on any information system. A. Economic feasibility- whether the cost of the new system will be justified by the benefits it promises? System E-ticketing machine Cost Cartage Receipt Renew machine Recharge machine Technical wires b. Technical feasibility – Are reliable hardware, software and training available to make the system work? Hardware Software c.

Operational feasibility – Will the system be actually made to operate in the organization or will the people (employees, managers, clients) resist it? This system will actually operate in this organization because employees will realism how easy their work can be. Through training employees are able to grasp how it works and it will help them as it will deduct errors made manually. As this system is operates it can catch any inappropriate actions made. It will also benefit the clients which are passengers as they can use cards rather than money which can be stolen at times. Therefore this system will benefit everyone that uses it.

Task 2: Selecting the best information system When choosing the best design, managers must consider these four (4) questions: CLC Will the system fit the organizations overall information systems? Will the system be flexible enough so that it can be modified in the future? Can it be made secure against unauthorized use? Are the benefits worth the cost? Will the system fit the organizations overall information systems? The system is used in all the buses and it fits the organization. Database is created through the use of software’s that enables the finance department to keep track of all procedures.

This system will help in maintain the running of the organization s it will prevent any theft or other things that can lead to a liquidation of the organization. Therefore it is best fit for the organization. Will the system be flexible enough so that it can be modified in the future? This system is flexible as it makes everything easier for the organization. This system helps the organization because every transactions made is computerized and it is easier to enter data and store data in its database. Also it saves time as it automatically updates the database while the swipe of card has been made.

Can it be made secure against unauthorized use? Yes it is secure. In this system it is a benefit to the organization because it can detect any theft within the drivers. As the passengers swipes the card the amount of money being deducted and the stage where the passengers goes is stored in the system. If the drivers wants to take money for personal use it can be located as system will be audited it will see the amount of money missing. Therefore this system is secured and leads to a success of the organization. Are the benefits worth the cost? The benefits of the business are worth the cost because it benefits both the

Fiji Bus Company Ltd and the Avoidance Company for creating this e-ticketing system. The cost of the e-ticketing system is affordable to the organization because now they can recover from all thefts been occurring for the past few years. They are able to gain more profit and deduct actual fares from passengers. Therefore the costs of the e-ticketing system are beneficial. Task 3: System design report Re: Systems Design Phase 4: System development In the Systems Development phase, new hardware and software are developed, acquired and tested. The development phase has three (3) steps):

C] Developing software Acquiring hardware C] Testing the new system User Manual Steps in creating a database Start button All programs Microsoft Office Microsoft Office Access 2007 To begin: First click on start Then you click on all programs After which you go to micro soft office And then you click on Microsoft Office Access program to get started. Step 2: Blank Click to create File name 0 From Microsoft access you double click on it and the above page appear D Change file name in to Fiji Bus Company Ltd C] Then click on create. Step 3: Entering data C] The table shows up C] Right click on the table’

C] And click onto save Save table as Fiji Bus Company Ltd After saving it then right click again and click on design view to enter fields From design view we enter eight fields with each appropriate data type Eight fields Data type C] After entering the fields you right click and click on C] And click on After closing the database you have to create a form so you can enter data in it. After closing the table Steps in creating a form C] Click on the create tab C] Then to click to form to create a form From there a form appears as shown below When the form appears then you click on to to design the form.

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